Recording Meetings in the Teams Cloud - Microsoft Teams (2023)

In Microsoft Teams, users can record their team meetings and group calls to record audio, video, and screen sharing activities. There is also an option to automatically transcribe recordings, allowing users to play meeting recordings with subtitles and review important discussion points in the transcript. The recording occurs in the cloud and is stored on OneDrive and SharePoint so users can share it securely across the organization.

When a meeting is recorded, it automatically:

• Uploaded to OneDrive or SharePoint
• Approved for meeting guests
• Linked to meeting in chat
• Appears on the Meeting Recordings & Transcripts tab in the Teams calendar
• Added to multiple file lists in Microsoft 365: Shared with me, office.com, Recommended, Recent, etc.
• Indexed for Microsoft 365 search

Related:Teams meet to record end-user documentation

Requirements to record meetings in the Teams cloud

For a Teams user's meetings to be recorded, OneDrive and SharePoint must be enabled for the tenant. In addition, the following prerequisites are required for both the meeting organizer and the person starting the recording:

• The user has enough OneDrive storage to store meeting recordings outside of the channel.

• The Teams channel has enough storage space on SharePoint to store the channel's meeting recordings.

• the user hasCsTeamsMeetingPolicy-AllowCloudRecordingSetting set to true to record meetings and group calls.

• the user hasCsTeamsCallingPolicy -AllowCloudRecordingForCallsset to true to record 1:1 calls.

• The user is not an anonymous, invited, or federated user in the meeting.

• To enable transcription of a user's meeting, the Teams meeting policy they are assigned to must have the- Allow transcriptionConfiguration set to true.

• To have channel meeting recordings saved so that channel members cannot edit or download the recordings, theCSTeamsMeetingPolicy -ChannelRecordingDownloadThe preference should be set to Block.

Set up Teams cloud meeting recording for users in your organization

This section explains how to set up and schedule Teams meeting recording throughGuidelines for Team Meetings.

Enable or disable cloud recording

You can use the Microsoft Teams admin center or PowerShell to set a Teams meeting policy to control whether user meetings can be recorded.

In the Microsoft Teams admin center, enable or disable thecloud recordingSettings in the meeting policy. For more information, seeConfiguring meeting policies for audio and video.

Using PowerShell, configure the AllowCloudRecording option in TeamsMeetingPolicy. For more information, seeNew-CsTeamsMeetingPolicymiConjunto-CsTeamsMeetingPolicy.

Both the meeting organizer and the recording initiator must have recording permissions to record the meeting. Unless you've assigned a custom policy to users, users receive the global policy, which has AllowCloudRecording enabled by default.

To switch a user back to the global policy, use the following cmdlet to remove a specific policy assignment for a user:

Grant-CsTeamsMeetingPolicy -Identity {usuario} -PolicyName $null -Verbose

Use the following cmdlet to change the AllowCloudRecording value in the global policy:

Establecer-CsTeamsMeetingPolicy-Identity Global-AllowCloudRecording $true

Block or allow channel meeting recordings to be downloaded

This setting controls whether channel reviews are saved to a Recordings folder or a Recordings\Views folder on the channel. The setting is applied to the policy of the user who chooses to record the channel meeting.

The two values ​​for this setting are:

• To allow(Default): Save channel meeting recordings to a channel recordings folder. The recording file permissions are based on the channel's SharePoint permissions. This is the same as any other file uploaded to the channel.

• square- Save channel meeting recordings to a "Recordings\View Only" folder on the channel. Channel owners have full rights to recordings in this folder, but channel members have read-only access without the ability to download.

Using PowerShell, set the ChannelRecordingDownload setting to TeamsMeetingPolicy. For more information, seeNew-CsTeamsMeetingPolicymiConjunto-CsTeamsMeetingPolicy.

Unless you have assigned a custom policy to users, users will get the global policy with ChannelRecordingDownload set to Allow by default.

To switch a user back to the global policy, use the following cmdlet to remove a specific policy assignment for a user:

Grant-CsTeamsMeetingPolicy -Identity {usuario} -PolicyName $null -Verbose

Use the following cmdlet to change the value of ChannelRecordingDownload in the global policy:

Set-CsTeamsMeetingPolicy -Identity Global -ChannelRecordingDownload Block

Install-Module -Name MicrosoftTeams -Force -AllowClobber -AllowPrerelease

Enable or disable transcription of recordings

This setting controls whether closed captioning and transcription features are available when playing meeting recordings. The person who started the recording must enable this setting for these features to work with the recording.

Enabling this setting creates a copy of the transcript that is saved with the meeting recording, allowing you toSeek,CC, ztranscriptsin the recording of the session.

You can use the Microsoft Teams admin center or PowerShell to configure a Teams meeting policy to control whether the initiator of the recording has the ability to transcribe the meeting recording.

In the Microsoft Teams admin center, enable or disable theallow transcriptionSettings in the meeting policy. For more information, seeConfiguring meeting policies for audio and video.

Using PowerShell, set the Allow transcription option in TeamsMeetingPolicy. For more information, seeNew-CsTeamsMeetingPolicymiConjunto-CsTeamsMeetingPolicy.

Unless you have assigned a custom policy to users, users will receive the global policy, which has Allow transcription disabled by default.

To switch a user back to the global policy, use the following cmdlet to remove a specific policy assignment for a user:

Grant-CsTeamsMeetingPolicy -Identity {usuario} -PolicyName $null -Verbose

Use the following cmdlet to change the AllowCloudRecording value in the global policy:

Establecer-CsTeamsMeetingPolicy-Identity Global-AllowTranscription $false

Acceptance of the Terms of Use

If your organization has a meeting recording policy that you want your users to agree to before recording a meeting, use theAzure Active Directory Terms of ServiceFeature. With this feature, your users can agree to the terms of your organization's user policy before they're granted access to Microsoft Teams. This feature is not specific to clicking the record button, but relates to using Teams or other Microsoft 365 apps in general. Our suggestion is to add the meeting recording information to your general terms of use for using Teams or Microsoft 365.

Set a custom privacy policy URL

As an administrator, you can update the Teams recording and transcription privacy policy URL with a custom link for your organization. you can keep doing thisAzure AD admin centerwith the following steps:

1. Sign in to the Azure AD admin center.
2. Go toAzure Active Directory>features.
3. updatePrivacy Policy URLField with the link to your privacy policy.

After adding your privacy policy URL, the default Teams meeting recording and transcription privacy policy will be replaced with the new URL provided by your organization.

Permissions and Storage

Meeting recordings are stored in OneDrive and SharePoint cloud storage. The location and permissions depend on the meeting type and the user's role in the meeting. The default permissions applied to the recording are listed below. Users with full editing rights to the video recording file can change the permissions and then share it with others if necessary.

Off channel meetings

• The recording is saved in a folder calledrecordingson OneDrive of the user who clicked Burn.

  (Video) How to disable cloud recording in MS Teams #Microsoft #MSTeams

  Example:OneDrive recorders/recordings

• People invited to the meeting, except external participants, are automatically granted permission to view the recording file without download capability.

• The meeting owner and the person who clicked on the record have full editing access with the ability to change and share permissions.

Channel-Meetings

SeEstablecer-CsTeamsMeetingPolicy-ChannelRecordingDownloadis configured to allow (default):

• The recording is saved to the documentation library on the Teams site in a folder namedrecordings.

  Example:Team name – Channel name/documents/recordings

• The member who clicked Record has editing rights to the recording.

• The permissions of all other members are based on the SharePoint permissions of the channel.

SeEstablecer-CsTeamsMeetingPolicy-ChannelRecordingDownloadis configured to block:

• The recording is saved to the documentation library on the Teams site in a folder namedrecords/views only.

  Example:Team name – Channel name/Documents/Records/View Only

• Channel owners have full rights to edit and download recordings in this folder.

• Channel members have read-only access with no download capability.

For more information on specific meeting types, see the following table:

If a meeting recording doesn't upload to OneDrive and SharePoint, it will be temporarily available for download in Teams for 21 days before it's deleted. This is currently not something an administrator can control or manage to include the ability to delete.

Meeting recordings can end up in this temporary storage for the following reasons:

• For out-of-channel meetings when the recording user doesn't have OneDrive or OneDrive has reached its storage quota
• For a channel meeting when the SharePoint site has reached its storage quota or the site has not yet been provisioned
• Whether specific OneDrive and SharePoint policies are enabled that prevent users from uploading files if they are not in specific IP ranges, etc.

The write retention for this caching is affected by the chat message itself. In this way, removing the original chat message from the recording prevents users from accessing the recording. There are two scenarios that can affect this:

• The user manually deletes the chat message.- In this scenario, users can no longer access the recording because the original message has disappeared and downloads are no longer possible. However, the recording itself may be retained on Microsoft's internal systems for a period of time (not to exceed the original period of 21 days).

• Chat message recording removed by chat retention policy- Rehearsal recordings are directly linked to the chat retention policy. While Teams staging retains recordings for 21 days by default before deleting them, due to chat message retention policies, if the chat message is deleted before 21 days, the recording is also deleted. There is no way to recover the recording afterwards.

planning for storage

The size of a 1 hour recording is 400 MB. Make sure you know the capacity required for your recorded files and that there is enough space available on OneDrive and SharePoint. readSet the default storage space for OneDrivemiManage storage limits for SharePoint sitesto understand the base storage included with your subscription and how to purchase additional storage.

Manage meeting recordings

Meeting recordings are stored as video files on OneDrive and SharePoint and follow the management and control options available on those platforms. readSharePoint governance overviewFor more information.

For out-of-channel meetings, recordings are stored on the recorder's OneDrive, so ownership and retention continue normally after an employee leaves.Proceso de OneDrive y SharePoint.

Meeting recordings have a default expiration time of 120 days. You can turn off the automatic expiration setting for meetings or change the default expiration time. learn more aboutMeeting recordings expire automatically.

Subtitling of recordings

Closed captions for Teams meeting recordings are only available during playback if the user has transcription enabled at the time of recording. Administrators mustEnable transcript recording via policyto ensure that your users have the ability to record meetings with transcription.

Subtitles help create inclusive content for viewers of all experience levels. As the owner, you can hide the closed captions in the meeting recording, although the meeting minutes are still available in Teams unless you delete them.

Currently, the closed captions of the video recording file are linked to the Teams meeting transcript. This link remains for the life of the file in most cases, but can be broken if the video file is copied to the same OneDrive or SharePoint site, resulting in subtitles not being available in the video file copied.

Any future changes to the link between the transcript in Teams and the recording will be made clear here and in message center notifications. If we make changes in the future, we'll ensure that recording files that are less than 60 days old display the meeting transcript as closed captions.

eDiscovery and compliance for meeting recordings

electronic discovery

Meeting recordings are stored in OneDrive and SharePoint supported by Microsoft 365 and Office 365 Tier-D. To support eDiscovery requests for compliance managers interested in meeting or call recording, the completed recording message is available in the Microsoft Teams compliance content search feature. Compliance administrators can search for the keyword "recording" in the subject line of the item in the compliance content search view and discover recordings of meetings and calls in the organization.

Additionally, the video archive of the meeting recording can be found through eDiscovery searches for files in SharePoint and OneDrive.

For more information about eDiscovery, see the articleeDiscovery solutions for Microsoft 365

retention policies

You can apply automatic retention tags to target only Teams meeting video files via the ProgID property. For more information, seeHow to automatically apply a retention label to Teams meeting recordings.

Microsoft Purview Data Loss Prevention (DLP) Policy

You can also apply DLP policies to meeting recording files through the ProgID property. In the DLP rule for files in SharePoint and OneDrive, set the conditions as follows:

• Document ownership =program ID
• bravery =media.gathering

For more information on DLP, please read the articleLearn more about data loss prevention

User cannot record meetings

If you're an administrator, you can use the following diagnostic tool to verify that the user is correctly configured to record a meeting in Teams:

1. selectperform testsThen, you complete the diagnostics in the Microsoft 365 admin center.

   Run Tests - Meeting Recording

2. In the Run Diagnostics area, enter the email address of the user who cannot record meetingsUsername or email addressfield and then selectperform tests.

3. The tests return the best steps to take to address any tenant or policy settings to verify that the user is correctly configured to record a meeting in Teams.

Missing meeting minutes

If you're an administrator, you can use the following diagnostic tool to verify that the meeting recording completed successfully and was uploaded to Stream or OneDrive based on the meeting ID and recording start time:

1. selectperform testsThen, you complete the diagnostics in the Microsoft 365 admin center.

   Run tests - meeting recording missing

   (Video) Teams Meeting Recordings saved to OneDrive and SharePoint | Channel Meetings, Permissions explained

2. In the Run Diagnostic area, enter the meeting URLRecorded meeting URL(usually found in the meeting invitation) and the meeting date in theWhen was the meeting recorded?field and then selectperform tests.

3. Testing confirms that the meeting recording completed successfully and was uploaded to Stream or OneDrive.

Related topics

• PowerShell for Teams overview